Frequently Asked Questions - Applications

  1. Will you notify me when you’ve received my application?
  2. I have made a mistake(s) on my application form - how can I correct it?
  3. I am applying for more than one job, do I need to fill out a separate application form?
  4. Who should I provide as my referees?
  5. How long will I have to wait to find out if my application is successful?
  6. Can you send me a paper application pack?
  7. What is the Equal Opportunities Form used for?
  8. How do we protect your information?
  9. Why do I have to register to apply for a job?
  10. Why do I have to fill in an application form?
  11. How can I be alerted to job opportunities?
  12. What time do vacancies close?

  1. Will you notify me when you’ve received my application?
    Once we receive your online application we will send you an email to confirm receipt.
  2. I have made a mistake(s) on my application form - how can I correct it?

    Unfortunately, once you've submitted your application online you cannot change anything. However, additional documents can be added to your application if you email them to hr@leeds.ac.uk. Please ensure you include the document(s) you wish us to upload as well as the job reference number.

    If you'd like to discuss anything in relation to the submission of incorrect details, please contact our HR team who will do their best to help.

  3. I am applying for more than one job, do I need to fill out a separate application form?

    You are only able to apply for one vacancy at a time.

    For each vacancy you should complete a separate application form and provide separate supporting documents; you should demonstrate how you meet the ‘What will you bring to the role?’ section of the Candidate Brief for each role.

    After your first application, the information related to your 'Personal Details', 'Education / Training' and 'Referees' will be saved for you to resubmit or amend to suit future applications. Access to any previous answers submitted in the 'Supporting Statements' section will also be available.

  4. Who should I provide as my referees?

    Referees' details are compulsory fields on our application form and you will be asked to provide two or three references depending on the role.

    One of the nominated referees should be your current or most recent employment.

    If you have just completed full-time education, your course tutor, or another academic staff member familiar with your work, could be listed.

    Please do not name family members or friends as referees.

  5. How long will I have to wait to find out if my application is successful?

    Our response time to applications will vary from post to post depending on how many applications we receive. However, in most cases you should be notified of the outcome of your application within two weeks of the closing date.

    In some cases, where the shortlisting process takes longer than expected, we will try and contact you to make you aware of any delays.

  6. Can you send me a paper application pack?

    We encourage you to apply online as the system is user friendly and simple to complete; however if you require a paper application form please contact our HR team who will be happy to help.

  7. What is the Equal Opportunities Form used for?

    We are committed to promoting equality of opportunity and eliminating unfair discrimination in our employment practices. We seek to ensure that job applicants are assessed solely on the basis of their merits, abilities and potential, regardless of age, disability, gender identity, marital status, race (including colour, nationality and ethnic / national origin), religion or belief and sexual orientation.

    We monitor our recruitment practises to make sure they are fair and open to all sections of the community. We cannot do this effectively without your help, so we greatly appreciate your co-operation in providing the information requested.

    The information collected will be stored and processed in accordance with Data Protection Principles for the purpose of preparing anonymised statistical reports.

    The information will be treated as confidential and will not be used in the selection process or be made available to the selection panel. You can find out more about how we use equality monitoring data on our Equality and Diversity website.

  8. How do we protect your information?

    In compliance with the Data Protection Act 1998 the information contained in your application is used to shortlist and select for each position you apply for.

    • If you are successful in your application, your application and equal opportunities information will form part of your manual and computerised personal file and your personal data will be used for employment and payroll processing purposes.
    • If you are not successful in your application, the information is usually kept for a period of 6 months after the post is filled and then destroyed. Only collated, anonymised data from the Equal Opportunities Monitoring section is kept after that period to enable effective monitoring to take place. In a small number of cases we are required to keep recruitment information longer than 6 months, until informed by the UK Border Agency that it can be destroyed.
    • By completing and submitting an application, you consent to the University processing such personal data as may be necessary for the proper administration of its recruitment and selection processes.
  9. Why do I have to register to apply for a job?

    Registration ensures that site users are aware of the Terms of Use for the website and it also provides access to a personalised area of the website, 'My Applications', which enables you to more easily manage your personal details and applications.

    My Applications 

    • You can monitor the progress of your applications. 
    • Once you have submitted your first application, many of your details will be saved, making it easier to apply for future vacancies. 
    • Your previous job applications will be saved for your reference. A
    • ll information is held securely.
  10. Why do I have to fill in an application form?

    All applicants are required to apply for vacancies by completing an online application form, although the format will vary slightly depending on the nature and level of the role being recruited to.

    We use the information you provide to consider your suitability for the role.

  11. How can I be alerted to job opportunities?

    You can register for free job alerts by:

    • Jobs by E-mail service - this enables you to schedule a job search with the results then being sent to you via email; and;
    • RSS service - this enables you to subscribe to automatic updates via your web browser, enabling you to choose whether to be updated for jobs of a particular type or those based at a particular campus. You can find more information on the RSS technology on the ‘what is rss’ webpages.

    You can choose whether to subscribe or unsubscribe at any time.

  12. What time do vacancies close?

    Vacancies close at 23.59 UK time on the advertised closing date and you will not be able to submit your application after this time.

Search

Search our FAQ’s by keyword:


Search


Login



Login

Forgotten Details

Register